Date, Time, and Location:
The workshop will begin June 12, 2008 at 8:30 AM
at the
Alamo Community College District's Advanced Technology Center (ATC), Kelly USA,
located at 312 Tinker Drive
in San Antonio, Texas, and will end June 13, 2008 at ~4:00 PM.
Lodging:
Participants living > 70 miles away and needing lodging will lodge
at the La Quinta Inn (San Antonio Lackland)
at the
rate of $74 per room/night (plus local
taxes).
La Quinta Inn San Antonio Lackland
Group Code # GRRELP
6511 Military Drive West
San Antonio, TX 78227-3615
Reservations need to be made by
May
19th.
Reservations: 866-527-1498 (All reserved rooms are non-smoking with double beds.)
Teachers who
live >70 miles from the workshop and need lodging must call 866-527-1498,
tell them the location (San Antonio Lackland), the date for the room(s), and reserve
the room(s) in their name from the “Texas A&M PEER Workshop” block of
rooms by May 19, 2008. Participants must guarantee their rooms with
a personal credit card, and then, when checking in to the hotel,
participants will present a letter from us (which we will mail to qualified
participants) directing the hotel to bill TAMU for the room(s) instead of
your credit card. Having room charges direct billed to TAMU will circumvent
the reimbursement process and prevent participants from having out-of-pocket
expenses for lodging.
Should you not be able to attend this workshop,
it is the participant's responsibility to cancel their hotel reservation by
6:00 PM the day of arrival to prevent a charge to your credit card.
Checking into Hotel:
Participants lodging at the La Quinta Inn
will check in under their own name, having
already called and reserved a room in their name
under the Texas A&M PEER Workshop block of
rooms. Upon
check in, participants must present La Quinta with a letter directing them to
bill our account for their room.
This letter will be mailed to participants needing lodging as the workshop date
approaches.
Directions to the Workshop:
Travel and Meal Reimbursement: Participants
living in the same city (leaving for and returning from the workshop at the
same time of day) should carpool to the workshop if at all possible. Texas
law prevents reimbursement of individuals who do not carpool when
appropriate. Before leaving home, participants should record their beginning
odometer reading for their vehicle as participants are required to keep a
beginning and ending odometer reading to and from the workshop, and to keep
all meal receipts in order to obtain reimbursement.
PEER will provide lunch on both days of the
workshop.
During the trip
to and from the workshop, teachers driving to
the workshop will be reimbursed for automobile
travel at a rate of $0.38 per mile traveled per
vehicle. All workshop participants will be
reimbursed up to $28 per day per teacher for
meals (up to $6 for breakfast, $7 for lunch, and
$15 for dinner) provided that participants fill
out and sign a travel reimbursement form (which
will be provided at the workshop) including the
participant’s name, mailing address, and social
security number, plus a beginning and ending
odometer reading for the trip. Reimbursements
for meals and travel, and payment for lodging
for any teacher will not exceed a total of $225.
NOTE: Alcohol costs incurred during meals
IS NOT considered part of “meals”, and
cannot be reimbursed.
To obtain reimbursement for travel and
meals, participants must write their names on
any meal receipts and return them with their
Travel Reimbursement Form to:
Ms. Sandra Reyes
Department of VIBS - MS # 4458
College of Veterinary Medicine
College Station, TX 77843-4458
We look forward to your attendance of our PEER Integrative
Curriculum Workshop to be held in San Antonio on
June 12-13, 2008.
If you have any questions, please do not
hesitate to contact me.
Thank
you.
Vince Hardy
PEER Workshop Coordinator
Texas A&M University
Phone: (979) 845-8339
Email:
vhardy@cvm.tamu.edu
