Date, Time, and Location:   The workshop will begin July 10, 2008 at 8:30 AM in the Video Instruction Room, (Rm 151) in the Teaching, Learning and Technology Center (TLTC) located in the University Library on the Texas Tech Campus, and will end July 11, 2008 at ~4:00 PM.

Lodging:  Participants living greater than 70 miles from the workshop may lodge at the La Quinta Inn (North) located at 5006 Auburn Street off the North Loop at a rate of $81 per room/night.  [All reserved rooms are non-smoking, with five rooms have a single king-sized bed, with the rest having double beds.  Be sure to specify the number of beds needed when making reservations.]

La Quinta (North)                              
5006 Auburn Street
Lubbock, TX 79416                            Hotel Reservations must be made by July 2nd.
Phone: (806) 749-1600  

      Teachers who live >70 miles from the workshop and need lodging must contact the hotel and reserve a room in their name from the “ Texas A&M PEER Workshop” block of rooms by July 2, 2008.  Participants must guarantee their rooms with a personal credit card, and then, when checking in to the hotel, participants will present a letter from us (which we will mail to qualified participants) directing the hotel to bill TAMU for the room(s) instead of your credit card. Having room charges direct billed to TAMU will circumvent the reimbursement process and prevent participants from having out-of-pocket expenses for lodging.
      Should you not be able to attend this workshop, it is the participant's responsibility to cancel their hotel reservation by 6:00 PM the day of arrival to prevent a charge to your credit card.

Checking into Hotel:   Participants lodging at the La Quinta Inn will check in under their own name, having already called and reserved a room in their name under the Texas A&M PEER Workshop block of rooms.  Upon check in, participants must present La Quinta with a letter directing them to bill our account for their room.  This letter will be mailed to participants needing lodging as the workshop date approaches.

Workshop Location:  The workshop will be held in Room 151 of the Teaching, Learning and Technology Center located in the University Library on the Texas Tech Campus (see the above map).  To travel to the Tech Campus from the Hotel, it might be best (because of ongoing construction) to head northeast on Loop 289 and take University Drive and travel south, and turn west on 19th street and then right onto Boston. 

TAMU Personnel will be handing out Parking Passes in Parking Lot Z-3 upon your arrival.  This parking pass will be valid for both days of the workshop.

Travel and Meal Reimbursement:  Participants living in the same city (leaving for and returning from the workshop at the same time of day) should carpool to the workshop if at all possible. Texas law prevents reimbursement of  individuals who do not carpool when appropriate. Before leaving home, participants should record their beginning odometer reading for their vehicle as participants are required to keep a beginning and ending odometer reading to and from the workshop, and to keep all meal receipts in order to obtain reimbursement.  For participants lodging at the La Quinta Inn, a Continental Breakfast will be provided consisting of bagels, donuts, cereals, milk, juices, coffee and fruit, etc.  PEER will provide lunch on both days of the workshop.

During the trip to and from the workshop, teachers driving to the workshop will be reimbursed for automobile travel at a rate of $0.38 per mile traveled per vehicle.  All workshop participants will be reimbursed up to $28 per day per teacher for meals (up to $6 for breakfast, $7 for lunch, and $15 for dinner) provided that participants fill out and sign a travel reimbursement form (which will be provided at the workshop) including the participant’s name, mailing address, and social security number, plus a beginning and ending odometer reading for the trip.  Reimbursements for meals and travel, and payment for lodging for any teacher will not exceed a total of $225.
   
    NOTE: Alcohol costs incurred during meals IS NOT considered part of “meals”, and cannot be reimbursed.  To obtain reimbursement for travel and meals, participants must write their names on any meal receipts and return them with their Travel Reimbursement Form to:

                                                Ms. Sandra Reyes
                                                Department of VIBS - MS # 4458
                                                College of Veterinary Medicine
                                                College Station, TX 77843-4458

            We look forward to your attendance of our PEER Integrative Curriculum Workshop to be held in Lubbock on July 10-11, 2008.  If you have any questions, please do not hesitate to contact me. 

Thank you.

Vince Hardy
PEER Workshop Coordinator
Texas A&M University
Phone: (979) 845-8339
Email:  vhardy@cvm.tamu.edu