Date, Time, and Location:
The workshop will begin July 6, 2006 at 8:30 AM at the Region 6
Educational Service Center located on 3332 Montgomery Road in Huntsville, and
will end July 7th at ~4:00 PM.
Lodging:
Participants living > 70 miles away and needing lodging will lodge at the:
La Quinta Inn
Block Confirmation #
9470046079
124 I-45 North
Huntsville, TX 77340
Hotel
Reservations must be made by June 15th.
Ph: (936)-295-6454
Teachers who live >70 miles from the workshop and need lodging must contact
the hotel and reserve a room in their name from the “PEER
Workshop” block of rooms by June 15, 2006. Participants must guarantee
their rooms with a personal credit card, and then, when checking in to the
hotel, participants will present a letter from us (which we will mail to
qualified participants) directing the hotel to bill TAMU for the room(s)
instead of your credit card. Having room charges direct billed to TAMU will
circumvent the reimbursement process and prevent participants from having
out-of-pocket expenses for lodging.
Should you not be able to attend this workshop,
it is the participant's responsibility to cancel their hotel reservation by
6:00 PM the day of arrival to prevent a charge to their credit card.
Directions to the Hotel:
The hotel is located just north of the intersection of I-45 and Highway 30. See the map below:
Checking into Hotel:
Participants lodging at the La Quinta Inn
will check in under their own name, having
already called and reserved a room in their name
under the Texas A&M PEER Workshop block of
rooms. Upon
check in, participants must present La Quinta with a letter directing them to
bill our account for their room.
This letter will be mailed to participants needing lodging as the workshop date
approaches.
Directions
from the Hotel to the Workshop:
From the La Quinta Inn, travel south on I-45 and take Exit 114 to Montgomery Road (FM 1374). The service center is located west of I-45 on 3332 Montgomery Road.
Travel and Meal Reimbursement:
Participants living in the same city
(leaving for and returning from the workshop at
the same time of day) should carpool to the workshop if at all
possible. Texas law prevents reimbursement of
individuals who do not carpool when appropriate. Before leaving home, participants
should record their beginning odometer reading
for their vehicle as participants are required
to keep a beginning and ending odometer
reading to and
from the workshop, and to keep all meal receipts
in order to obtain reimbursement.
For participants lodging at the La Quinta
Inn, a Continental Breakfast will be provided
consisting
of bagels, donuts, cereals, milk, juices, coffee
and fruit, etc. PEER
will provide lunch on both days of the workshop.
During the trip to and from the workshop,
teachers driving to the workshop will be reimbursed for
automobile travel at a rate of $0.30 per mile
traveled per vehicle. All workshop
participants will be reimbursed up to $25 per
day per teacher for meals (up to $6 for breakfast, $7
for lunch, and $12 for dinner) provided that
participants fill out and sign a travel
reimbursement form (which will be provided at
the workshop) including the participant’s
name, mailing address, and social security
number, plus a beginning and ending odometer
reading for the trip.
Reimbursements
for meals and travel, and payment for lodging
for any teacher will not exceed a total of $200.
NOTE: Alcohol costs incurred during meals
IS NOT considered part of “meals”, and
cannot be reimbursed.
To obtain reimbursement for travel and
meals, participants must write their names on
any meal receipts and return them with their
Travel Reimbursement Form to:
Ms. Amy McMann
Department of VIBS - MS # 4458
College of Veterinary Medicine
College Station, TX 77843-4458
We
look forward to your attendance of our PEER
Integrative Curriculum Workshop to be held in
Huntsville on July 6-7, 2006.
If you have any questions, please do not
hesitate to contact me.
Thank
you.
Vince Hardy
PEER
Workshop Coordinator
Texas
A&M University
Phone:
(979) 845-8339
Email:
vhardy@cvm.tamu.edu
